Administrative Coordinator -Radiation Therapeutic Administration

Administrative Coordinator

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Radiation Services department, this role provides operational and administrative support that helps ensure efficient center operations, effective facilities management, accurate reporting, and successful coordination of projects and resources.

The Radiation Services Administrative Coordinator serves as a key resource for center leadership by supporting administrative functions, project coordination, asset management, and operational initiatives.

As an Administrative Coordinator, you will play an important role in supporting daily operations, project execution, and financial processes. The Radiation Services Administrative Coordinator works closely with leadership, internal stakeholders, and external partners to coordinate activities that support patient care operations and organizational goals.

The Radiation Services Administrative Coordinator also contributes to facilities management, capital equipment planning, inventory oversight, and performance reporting throughout the center.

The ideal candidate will possess an Associate's degree or Bachelor's degree and administrative experience in a healthcare, business, or related environment. Successful candidates demonstrate strong organizational, communication, project coordination, reporting, and relationship-building skills, along with experience supporting operational initiatives, managing priorities, and maintaining accurate records and documentation.

Minimum $25.48/hour - Midpoint $31.73/hour - Maximum $37.98/hour

Why Us?

At UT MD Anderson, this role directly supports critical operational functions that enable exceptional patient care, research, and education. The position offers opportunities to collaborate with multidisciplinary teams, contribute to process improvement initiatives, support strategic projects, and develop expertise in healthcare operations, facilities coordination, financial processes, and administrative leadership while maintaining a healthy work-life balance.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. • Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. • Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. • Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

• Administrative, Project Planning & Coordination • Perform administrative support functions for assigned leaders, including meeting coordination, agenda preparation, presentations, project support, and meeting minutes • Assist with accreditation readiness tracking activities and related meetings • Order technology equipment for clinical staff • Provide administrative support for center facilities project meetings • Document project schedules, issues, and risks across multiple projects • Communicate project schedules, issues, and risks to stakeholders • Coordinate center operational process improvement projects and initiatives • Organize resources and stakeholders required to initiate, execute, and conclude projects • Arrange Concur travel for executive director, nursing, and therapy teams and prepare expense reports • Perform other duties as assigned
• Facilities Management • Serve as the on-site coordinator for physical resource utilization, inventory control, asset management, space planning, and property maintenance • Coordinate with center leadership regarding funding for service needs • Manage business operations communications, including center directory changes and facilities requests • Coordinate routine facilities rounding with housekeeping and environmental health and safety teams • Support building maintenance efforts and compliance with applicable building codes • Submit and track all 3-500 facilities requests • Assist the Center Administrative Director with submission of FAR requests • Conduct weekly center rounding with the Administrative Director and provide status updates • Complete institutional tracer reports • Perform other duties as assigned
• Finance, Purchasing, Inventory Control & Asset Management • Assist the Center Administrative Director with oversight and tracking of inventory processes for owned and leased assets and equipment • Interface with division leadership to support continuous process improvement related to asset management • Support purchasing and expense tracking processes using internal controls and reconciliation practices • Place orders through SharePoint and PeopleSoft and monitor orders through completion • Manage office supply inventory and ordering processes for the center • Serve as a Pro-card holder and maintain accurate financial records in compliance with institutional policies and procedures • Assist leadership with collection of information for the annual capital equipment budget cycle • Provide Kronos timekeeping support as needed • Perform other duties as assigned
• Data Management, Recordkeeping & Reporting • Track and report equipment utilization and downtime data • Monitor and report weekly radiation treatment activity and future workload projections • Maintain and manage capital equipment replacement schedules • Prepare KPI reports for center leadership review • Perform other duties as assigned
• EDUCATION
• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree
• Preferred: Bachelor's Degree
• WORK EXPERIENCE
• Required: 7 years Administrative or related experience. or
• Required: 5 years Required experience with Associate's degree. or
• Required: 3 years Required experience with Bachelor's degree.
• The University of Texas MD Anderson Cancer Center offers excellent