Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University System Offices

Department

Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness

programs to promote work/life balance.

Job Description Summary:

The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment. Provides administrative, financial, and operational support to Academic Affairs. Coordinates purchasing, travel, expense reporting, budget monitoring, and other business activities to ensure efficient operations and compliance with university and System policies.

Responsibilities:

• Financial and Budget Support: Monitors departmental expenditures, reconciles accounts, processes invoices, and assists with budget tracking and financial reports.
• Purchasing and Procurement: Coordinates purchase requisitions, purchase orders, vendor communications, purchasing card transactions, and related documentation.
• Travel Coordination: Arranges business travel, processes travel authorizations, prepares expense reimbursements, and ensures compliance with travel policies.
• Administrative Operations: Maintains records, inventory, coordinates office operations, manages supplies, and supports administrative processes.
• Event and Meeting Support: Assists with conferences, meetings, catering, registration, and associated financial transactions.
• Compliance: Ensures transactions and administrative processes follow applicable System policies, university rules, and state requirements.
• Customer Service: Serves as a point of contact for employees, vendors, and other departments regarding business procedures.
• Education and Experience: Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge, Skills and Abilities: Knowledge of processing travel and invoicing.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Knowledge of procurement process.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.