Events Coordinator Senior

Job Profile:

Outreach Analyst 2 Non-Exempt

Job Family:

Outreach Programs

Time Type:

Part time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary: Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.
• Job Description: Events Coordinator Senior (part-time/20 hours per week) under the Director of Project Humanities supervision and direction will plan, coordinate, organize, staff, and supervise events sponsored and facilitated by Project Humanities.
• Position Salary Range: $24.04 - $26.44 per hour; DOE
• Essential Duties: Conceptualizes, coordinates, plans and implements Project Humanities online and in-person events (workshops, lectures, symposia, Panels, Special Events).
• Coordinates, plans, and assists with event fundraising activities (Founder/ VIP receptions, signature lectures).
• Coordinates, plans, and implements Community events for educational/fundraising purposes.
• Coordinates, plans, and implements Special donor group events and activities.
• Develops, recommends, and implements change to program goals and objectives.
• Acts as liaison to other ASU and community groups and organizations planning and coordinating events in which Project Humanities and/or other Project Humanities staff/ student workers will participate.
• Schedules and plans logistical timeframes to ensure handling of all event details.
• Coordinates with Project Humanities team all aspects of event planning (obtaining equipment, rentals, and physical plant assistance).
• Assists in maintaining proper housecleaning services related to program/office/event.
• Creates and coordinates off-campus and on-campus event partnerships
• Works closely with caterers for event food, beverages, service personnel, decor and clean up.
• Arranges for appropriate parking and ancillary transportation as needed.
• Coordinates security needs including personnel, for staff, guests, building, and property.
• Coordinates and collects event guest and attendee lists and registrations.
• Monitors event caterers to ensure proper set up for staff events; supervise student hosts.
• Monitors clean up and/or tear down event activities.
• Manages and maintains record keeping of all pertinent information.
• Performs other tasks, projects and activities relevant to Event Coordinator Senior as assigned.
• Desired Qualifications: Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
• Knowledge of coordinating and supervising work activities of others.
• Knowledge of principles, practices and methods of budgeting, and fiscal management.
• Knowledge of basic program/event management.
• Experience in event planning.
• Skill intact and diplomacy skills in interacting with a variety of campus personnel and working as a liaison and/or supervisor.
• Ability to work effectively and collaboratively with other team members, faculty and staff across the university.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Skill in planning, analyzing and coordinating activities and establishing priorities for self and others.
• Skill in effective communication, both verbal and written.
• Ability to lead by example in communicating, participating, and encouraging support of institution's sustainability programs.
• Working Environment: Performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
• Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Receive regular review of assignments for adherence to established goals and objectives.
• This position may provide work direction of activities to others for completion of project related tasks.
• Depending on the unit/program needs, some evenings and occasional weekends may be required.
• Department Statement: Project Humanities is an award-winning ASU initiative that promotes and facilitates critical conversations and explorations of humanities content and humanist thinking across disciplines, communities, generations and professions. See projecthumanities.asu.edu .
• The English Department at Arizona State University is robust and unique precisely because we bring together every part of English Studies in one space. Our interdisciplinary and intradisciplinary scholarship and teaching allow us to make valuable contributions to multidisciplinary initiatives in the humanities, social sciences, and natural sciences. This department’s expressed mission is to study, create, and teach spoken, written, visual, and digital communication practices and texts ranging from the imaginative to the functional in civic, social, personal, academic, and professional communities, and to mentor others to do likewise.
• The Department of English's motto - "Start here, go anywhere" - captures the unique value of our undergraduate and graduate English degrees, ones that can serve students in any art form, any discipline, and any profession. In fact, our degrees can take students anywhere they wish to travel. The Department of English faculty is internationally renowned for innovative research and teaching and explores the pan-world expression of the English language and its literature, which span the global yet connect directly to the local. The skills of critical thinking, reading comprehension, and analytic expression cultivated in the degrees are transferable into any endeavor. In particular, such skills provide the foundation for creative problem-solving and cultivate individual and collective expression. The department takes as its purview not just historical positioned work, whether linguistic or textual, but includes all forms of expression and all modes of new media, whether analogical or digital. We emphasize writing- academic, creative, personal, public, and workplace- that explores difference reflectively and functionally. Our goal is to educate citizens who can think, read, write, and act in robust and significant ways to meet new challenges.
• Driving Requirement: Driving is not required for this position.
• Location: Campus: Tempe
• Funding: No Federal Funding
• Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .
• To be considered, your application must include all of the following attachments: Cover letter
• Resume or CV
• Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
• Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
• Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
• Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
• Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
• ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
• ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
• Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
• Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
• ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU   Compensation Estimator
• Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
• Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
• Fingerprint Check Statement: A fingerprint check is not required for this position.