Accounts Payable Admin

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Dallas, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

• · Answer incoming calls.
• · Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
• · Review and enter invoices with correct vendor ID, GL coding, and approvals
• · Maintain and organize A/P files and records
• · Ensure payments are applied to the correct invoices
• · Scan and email invoices to corporate for payment
• · Investigate and resolve A/P issues, discrepancies, and material irregularities
• · Review vendor statements and resolve past-due or incorrect items before submitting to corporate
• · Correct reconciliation errors identified by corporate A/P
• · Manage accounts payable using Great Plains and other programs
• · Provide accurate data entry and assist the purchasing department as needed
• · Offer professional administrative and clerical support to colleagues and supervisors
• · Assist with general office tasks and other responsibilities to support the business
• · Take on additional duties once familiar with systems and processes

Requirements

• · Strong customer service and communication skills
• · Accounts payable or similar admin experience preferred
• · Ability to read, match, and verify invoices, POs, pricing, and payment terms
• · High attention to detail and accuracy in data entry
• · Strong organizational and record-keeping skills
• · Ability to identify and resolve discrepancies or A/P issues
• · Experience with Great Plains is a plus
• · Ability to learn new systems and processes quickly
• · Strong time-management and prioritization skills
• · Professional, dependable, and able to work independently or with a team