Administrative Assistant

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets.

We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide administrative support and reports into the Office Manager and/or the project team.

Assigned Responsibilities:

Process Vendor Accounts Payable Vouchers for payment

Prepare vouchers – for general overhead items.

Verify Subcontractor Insurance for compliance with contract requirements.

Submit Department Timecard(s)

Collect and review certified payrolls.

Coordinate vendor activities and payments for Division.

Collect and review waivers of lien.

Sort, distribute and process daily mail for the Division accordingly.

Filing (Maintain Division/Office Files)

Order supplies

General office support such as data entry, faxing and typing.

Responsibilities of Clerk

• Other duties as assigned.

Requirements

• H.S. Diploma and minimum 2-years office experience required.
• Knowledge of word-processing, spreadsheet(s), good communication and organizational skills are necessary.