Logistics Coordinator

H&V is a global leader in filtration and energy storage solutions. Our advanced materials are used in nearly every industry and touch every aspect of modern life. Wherever you work, live or travel, chances are an H&V solution is close by, contributing to a cleaner, healthier, more sustainable world. H&V serves the world from 13 strategically located facilities.

Our footprint in the Americas, Europe and Asia lets us meet the unique requirements of global and regional customers efficiently, accurately and cost effectively, while capturing supply chain efficiencies. These advantages help make H&V a valuable partner and a true worldwide leader. Our success comes from our ability to adapt, our values and the people of H&V. We act with integrity, and we treat customers, partners and each other with dignity and respect.

We live these values every day and could not have prospered for more than 200 years without them.

POSITION SUMMARY:    The Logistics Coordinator plays a vital role in ensuring accurate order processing, efficient shipment coordination, and optimal inventory management. This position supports continuous improvement across logistics operations and collaborates with internal teams and external partners to maintain high service standards within the Massachusetts mills.

DUTIES AND RESPONSIBILITIES:

Order & Inventory Management

Process and track customer orders, ensuring timely and accurate fulfillment.

Monitor inventory levels and assist with material counts, stock reconciliation, and inventory reporting.

Coordinate stocking and inventory counting of packaging, labels, and pallets.

Ensure compliance with state regulations using inventory tracking systems.

Shipping & Freight Coordination

Manage shipping schedules to ensure cost-effective and timely deliveries.

Coordinate outbound shipments with production and warehouse.

Arrange freight pickups and schedule appointments with carriers.

Generate and verify shipping documentation, including bills of lading and manifests.

Maintain online catalog of Proof-of-delivery requests

Organize and maintain shipment records and documentation.

Logistics Operations & Communication

Communicate proactively with customer operations to resolve customer issues.

Provide feedback on carrier performance and support improvements in on-time shipping metrics.

Investigate and report on pending shipments and delivery status.

Prepare and analyze logistics reports on distribution center and customer shipping performance.

Support Functions

Maintain accuracy in product labeling and documentation.

Own updating shipping packaging specifications in accordance with customer needs.

Support transfer handling and manifest preparation for delivery teams.

Other duties as assigned

EDUCATION/EXPERIENCE:

Bachelor of Science / Bachelor of Arts

Minimum of 3+ years’ experience in supply chain, or logistics operations preferably in engineered papers and nonwovens related industry.

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

Knowledge of supply chain strategies and KPIs including Produce to Plan, Inventory Turns, Service Levels, Forecast Accuracy, Purchase Price Variance, On Time Delivery and In Full Delivery

Attention to detail and good problem-solving skills

Strong organizational skills and project management skills

Ability to combine, analyze and present data clearly and concisely.

• Intermediate to Advanced Excel skills
• Experience with customer facing communication
• Experience driving change in organizations
• Ability to work in a matrix environment

Demonstrated continuous-improvement mindset.

Able to interact with others in a professional and friendly manner despite periods of stress.

Excellent interpersonal, teamwork and organizational skills

Strong dependable work ethic; must be punctual, and a team player

Self-motivated and able to work independently.

Excellent written and verbal communication skills with an emphasis on customer service and professionalism

PHYSICAL REQUIRMENTS AND ENVIRONMENT:

The physical demands and work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Physical Demands: While performing duties of this job, the employee is often required to stand, walk, sit, talk, use hands to lift, carry, handle or feel objects, tools or controls; reach with hands and arms; balance, and stoop. The employee is often required to lift up to 50 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Occasionally required to climb stairs, work overhead, kneel or crouch, balance.

Work Environment: Regularly exposed to hot and/or humid conditions in warmer months; wet and/or slippery areas, fumes or airborne particles, toxic or caustic chemicals. Work near moving and/or vibrating mechanical parts. The noise level ranges from quiet conditions to very loud noise requiring hearing PPE in some areas.  The employee must be able to work in a fast-paced environment. Work may involve occasional nights, weekends, and holidays as required.

Pay Transparency Range: $60,000 -$70,000 USD Annually/Hourly