Administrative Workflow Specialist

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is currently looking for an Administrative & Workflow Specialist to support the AFCEC/CF division on-site at Joint Base San Antonio, Lackland, TX.

Job Duties & Responsibilities

Provide administrative support, data management, file management, and other tasks to support AFIMSC leadership.

Provide program and project-level Advisory and Assistance Services (A&AS) in support of AFIMSC Leadership.

Use Air Force systems to perform duties, including Advanced Distributed Learning System (ADLS), Air Force SharePoint sites

Assist with AFIMSC workflow to include TMT and tracking all taskers.

Assist with management of the AFCEC Workflow.

Assist with reviewing/updating Business rules on an annual basis.

Analyze data and perform cross comparisons and data gap analysis.

Perform QA/QC Reviews on high level briefing slides to ensure accuracy.

Review and consolidate inputs into Final Draft WARs and MARs and submit Weekly Activity and Monthly Activity Reports.

Assist with Records Management; Store, search, retrieve and dispose of records. Search and retrieve records required by Freedom of Information Act and close record searched in the Air Force Records Information Management System.

Provide Conference and Meeting Support to AFIMSC.

Develop meeting agenda, notify participants through meeting invitation, gather data and provide slides for each of the aforementioned meetings. Track all action items generated from the aforementioned meetings and assist in resolving Action Items.

Develop meeting invitations, confirmations, and questions for government personnel interviews for the Division.

Ensure folders for the Division are maintained/updated and documentation properly organized.

Update various distribution lists by adding/changing/deleting names for notifications, meetings, and emails for the Division

Requirements

• Key Qualifications
• U.S. Citizenship and the ability to obtain/maintain Secret Security Clearance is required
• Software: Experience with Task Management Tool (TMT) is required; proficiency with MS Office Suite, Adobe, SharePoint, and Outlook is required
• Knowledge: Prior military service or detailed working-level knowledge of the Air Force structure is preferred
• Strong Communication Skills: Excellent verbal and written communication skills
• Organizational Skills: Must have a high degree of organization when performing tasks
• Self-Starter: Highly motivated, with the ability to communicate with installation points of contact on a routine basis
• Experience & Education
• Experience: Minimum of 2 years of related experience is required.
• Education: Minimum of a High School Diploma or its equivalent is required.
• Physical Requirements and Work Environment
• The physical demands and work environment will vary based on the position, assigned duties, and work location. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.
• Remain in a stationary position for extended periods
• Use computers, telephones, and other office equipment
• Move throughout offices, facilities, and project sites
• Reach, grasp, handle equipment, and operate controls
• Communicate effectively and review documents, equipment, and site conditions
• Lift and carry materials or equipment weighing 10-50 pounds, when required by the assignment
• Stand or walk for extended periods and occasionally climb, kneel, or crouch
• Navigate uneven or rough terrain, when required
• Work indoors and outdoors in varying weather conditions
• Occasionally enter confined spaces or work at heights, when required
• Wear required personal protective equipment
• Work in environments that may include noise, dust, fumes, chemicals, electrical hazards, construction activity, or other site-specific conditions
• LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
• Required are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis.