University Innovation Alliance Fellow

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary: Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $78,000 - $80,500 per year; offer dependent on experience

As a University Innovation Alliance (UIA) Fellow , you will lead high-impact projects that advance student success initiatives at your institution while contributing to the work of the UIA . Fellows support the implementation and scaling of initiatives related to institutional transformation, analytics, student support, and career readiness, while gaining hands-on experience in change management, process mapping, and design thinking through intentional professional development.

Working closely with senior student success leaders, Fellows develop strategic insight into institutional decision-making, contribute to Alliance-wide initiatives that drive innovation across member universities, and help disseminate research, promising practices, and outcomes to strengthen student success efforts across the UIA network.

Reporting to the Associate Vice Provost, the UIA Fellow is responsible for managing and facilitating the implementation of large-scale student success projects and initiatives across the University. The position will work closely with ASU’s UIA Liaisons and the Office of the University Provost teams to plan, direct, organize, and execute against project requirements; identify and acquire necessary resources; and coordinate efforts among all parties to ensure successful project and institutional outcomes.

See more about the UIA Fellows program here: https://theuia.org/job/university-innovation-alliance-fellows-program

Essential Duties:

Works on project plans, develops, implements, and manages successful deliverables by achieving buy-in, completing clear task and milestone definitions, work requirement identification, and assignments; Works closely and collaboratively with key stakeholders to define project scope, strategy, budget, and outcomes; identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome(s); Establishes and continually monitors/manages expectations between leaders and contributors; assigns

tasks and identifies issues for resolution to ensure optimal effectiveness

Prepares and maintains all project status reports and schedules; tracks milestones/deliverables, critical paths, and dependencies; and resets expectations as needed, considering project progress/outcomes.

Maintains transparency and proactive communication about project status; prepares and responds to all regulatory reporting/filings to ensure compliance, particularly as relates to grant funded initiatives; Manages and coaches team members, both internal and contracted, to ensure optimal outcomes; builds, develops, and maintains relationships vital to success; Prepares post-project reports, budget allocations, and summaries/filings to ensure timely dissemination of information to all interested parties; Assists the UIA Liaisons in

reviewing grant proposals, estimating grant budgets, monitoring and tracking approved funds, and preparing grant reports as needed; Builds, develops, and maintains collaborative working relationships within the Office of the Provost, across the university, and with third-party vendors vital to project success, including managing differing priorities and resolving conflict; Coordinates and/or manages other duties or projects as assigned or directed by the Associate Vice Provost to deliver projects successfully;

UIA Project Management Responsibilities:

Project Management : Provide strategic assistance to keep UIA-related projects moving forward at ASU. Manage ASU student success projects from various departmental stakeholders and leaders. Facilitate communication and information sharing between key players for each project. Research, compile, prepare, and compose analysis, data, and documents supporting ASU and UIA initiatives. Identify, coordinate, and manage project-specific budgets and resources in collaboration with the business center and other relevant administrative units.

Internal/External Relations: Represent ASU’s UIA liaisons at relevant campus meetings. Anticipate and assist with preparing, or independently preparing, documents, presentations, and reports. Establish, manage, and maintain collaborations and partnerships with key departments, programs, and groups. Facilitate communication and collaboration between ASU and the UIA central office and between ASU and other UIA member institutions. Maintain frequent communication with Fellows at other UIA institutions.

Coordinate the gathering of data and information requested by UIA or other institutions.

Central Projects & Service: Contribute to central UIA projects and multi-campus initiatives such as site visits, conference presentations, and grant proposals. Serve on relevant ASU task forces and committees related to undergraduate student success and other duties as assigned.

Desired Qualifications:

Evidence of an advanced degree (any field) preferred.

Experience working in higher education, including coordination skills and project management across university units.

Evidence of commitment and passion in transforming higher education to increase access to education and improve outcomes for students within Arizona’s educational system.

Evidence of ability to navigate organizational and system complexity, including independence in the face of ambiguity.

Evidence of effective communication skills.

Experience with quantitative and qualitative data analysis in support of institutional decision making.

Demonstrated knowledge of design thinking, futurist techniques, process mapping, and other innovative problem-solving techniques.

Working Environment:

Business travel for UIA-affiliated project support and coordination between the alliance universities will be required (approximately twice annually).

Primary activities are performed in an environmentally controlled office setting and are subject to standing for varying lengths of time, navigating moderate distances to perform work, and extended periods of sitting, keyboarding, and manipulating a computer mouse.

Apply before 11:59 PM Arizona time the day before the posted End Date

Department Statement:

The Office of the Executive Vice President and University Provost provide leadership to all of the university's campuses and academic programs, fostering excellence in teaching, research and service to the community. The provost office guides the university's mission in providing educational quality and access and directs the university's efforts in strategic redesign of its academic mission to achieve the vision of The New American University.

The mission of the Data Strategy, Analysis and Planning team is to provide the highest quality data infrastructure, assets and insights to support the decision-making, research, planning, analysis and reporting needs of the ASU community.

This team is headquartered at ASU’s campus in Tempe, Arizona. Hybrid and flexible work schedule opportunities are available. Out-of-area candidates are invited to apply; relocation expenses are not covered

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .

To be considered, your application must include all of the following attachments:

Cover letter

Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines.

ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU   Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.