Business Operations Coordinator

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full time

Business Operations Coordinator on the Business Operations team in Franklin, TN

.  The Business Operations Coordinator will provide high level, comprehensive executive and administrative support to the EVP, Chief Strategy Officer.  This role will manage complex calendars and day-to-day logistics, coordinates meetings and events, special projects, and anticipates business and personal needs.  This associate will report to the Executive Assistant to the EVP.

• General Responsibilities
• Manage and maintain the Executive Vice President's complex calendar, scheduling meetings, appointments, conferences, and travel arrangements
• Coordinate personal appointments and manage personal calendar commitments
• Office Operations & Administration: Manage incoming mail and packages, including mail deliveries and vendors
• Copy, scan, file, and maintain records through Microsoft 365
• Maintain the office supply cabinet and keep office supplies stocked
• Manage multiple calendars, coordinate schedules, and set up meetings using tools such as Microsoft Outlook and Google Calendar
• Travel support: Manage the executive travel calendar, prepare travel folders itineraries; Help manager both personal and business travel; Help with expense reporting
• Events: Manage and help plan Tennessee events and parties for the department, to include and Tennessee team outings and charitable events to support the In-N-Out Burger Foundations

Coordinate with Executive Assistant to the EVP to prepare, gather, route, and manage forms requiring signatures Maintain organized records and follow up on documents through completion

• Serve as a liaison between the EVP and internal departments, clients, vendors, and external stakeholders
• Handle sensitive business and personal information with the highest levels of discretion, integrity, and confidentiality
• Manage special projects for the EVP and the department
• Work Schedule + Benefits
• Full-time position, Non-Exempt
• Office Hours: Monday-Friday, 8:00 am-5:00 pm
• Office location: Franklin, TN
• On-call availability for schedule changes and modifications; Flexibility to respond to after-hours communication when necessary

Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• 3-5+ years Administrative experience, supporting a senior manager, executive, or leader (preferred)
• Experience providing both executive and personal assistant support preferred
• Experience managing complex executive calendars and travel schedule
• Experience providing administrative, office, and personal support preferred
• In-N-Out Burger Store experience: Open to considering a L5 Associate or above; Store leadership experience preferred
• Event planning experience; Planning office parties, events, meeting, team outings
• Advanced MS 365, MS Outlook, Google calendar, and calendar management systems
• Excellent time management, project management, and organizational skills
• Strong calendar management and meeting coordination
• Outstanding interpersonal skills and ability to work closely with executives, leaders, and family members
• High degree of professionalism, discretion, and reliability

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington and Tennessee.

In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide reasonable accommodation to complete the interview process upon request.