Office Coordinator - Norfolk State University

Overview

Join Our Team!

Are you an organized, detail-oriented professional with a strong administrative and financial background? Thompson Hospitality is seeking a dependable, service-driven

Office Coordinator to support our Dining Services operations at

Norfolk State University.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and takes pride in maintaining accurate financial records while ensuring daily office operations run smoothly.

Responsibilities

• Financial & Accounting Support
• Assist with daily financial transactions, cash handling, deposits, and reconciliation of sales reports.
• Maintain accurate financial records, invoices, purchase orders, and expense documentation.
• Support accounts payable and receivable processes, including invoice tracking and payment follow-up.
• Assist management with budget tracking, expense monitoring, and financial reporting.
• Identify and resolve discrepancies in financial records while maintaining accuracy and confidentiality.
• Administrative & Operational Support
• Coordinate daily office operations, including scheduling, correspondence, filing, and office supply management.
• Maintain organized employee records, operational documents, and electronic databases.
• Assist with payroll administration, timekeeping verification, and employee documentation.
• Prepare reports, spreadsheets, and presentations to support management and operational decisions.
• Collaborate with dining leadership to support campus events, meetings, and special projects.

Qualifications

• Previous experience in office administration, bookkeeping, accounting support, or financial coordination preferred.
• Strong proficiency in Microsoft Office, particularly
• Excel
• , with the ability to manage spreadsheets, reconcile data, and prepare reports.
• Familiarity with financial transactions, invoicing, accounts payable/receivable, and basic accounting principles.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to handle confidential employee and financial information professionally.
• Experience in hospitality, food service, campus dining, or a similar operational environment is a plus.
• Associate degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience considered.
• Competitive Benefits: Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants
• Who We Are: Norfolk State University stands as a proud HBCU with a legacy of empowering students through education, leadership, and service. Located in the vibrant city of Norfolk, Virginia, NSU offers a dynamic campus experience just minutes from downtown, the Elizabeth River, and key research and tech hubs. With over 30 programs in fields like cybersecurity, business, education, and health sciences, NSU combines academic excellence with real-world relevance. Rooted in tradition, driven by innovation, and fueled by Spartan pride — NSU is where you rise, lead, and thrive.
• Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities.  We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/

We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.

Responsibilities

• Financial & Accounting Support
• Assist with daily financial transactions, cash handling, deposits, and reconciliation of sales reports.
• Maintain accurate financial records, invoices, purchase orders, and expense documentation.
• Support accounts payable and receivable processes, including invoice tracking and payment follow-up.
• Assist management with budget tracking, expense monitoring, and financial reporting.
• Identify and resolve discrepancies in financial records while maintaining accuracy and confidentiality.
• Administrative & Operational Support
• Coordinate daily office operations, including scheduling, correspondence, filing, and office supply management.
• Maintain organized employee records, operational documents, and electronic databases.
• Assist with payroll administration, timekeeping verification, and employee documentation.
• Prepare reports, spreadsheets, and presentations to support management and operational decisions.
• Collaborate with dining leadership to support campus events, meetings, and special projects.

Qualifications

• Previous experience in office administration, bookkeeping, accounting support, or financial coordination preferred.
• Strong proficiency in Microsoft Office, particularly
• Excel
• , with the ability to manage spreadsheets, reconcile data, and prepare reports.
• Familiarity with financial transactions, invoicing, accounts payable/receivable, and basic accounting principles.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to handle confidential employee and financial information professionally.
• Experience in hospitality, food service, campus dining, or a similar operational environment is a plus.
• Associate degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience considered.
• Competitive Benefits: Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants
• Who We Are: Norfolk State University stands as a proud HBCU with a legacy of empowering students through education, leadership, and service. Located in the vibrant city of Norfolk, Virginia, NSU offers a dynamic campus experience just minutes from downtown, the Elizabeth River, and key research and tech hubs. With over 30 programs in fields like cybersecurity, business, education, and health sciences, NSU combines academic excellence with real-world relevance. Rooted in tradition, driven by innovation, and fueled by Spartan pride — NSU is where you rise, lead, and thrive.
• Thompson Hospitality is of the largest restaurants, food service, and facilities management companies in the country. We are highly built upon our values, do the right thing, do the best you can, and treat others how you want to be treated, which are shaped by more than 33 years of relationships with our clients, guests, and communities.  We offer competitive benefits, see our website for more. https://www.thompsonhospitality.com/

We are an equal opportunity employer and value diversity. All employment decisions are made based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable federal, state, or local laws.