Office Coordinator - Bilingual English/Spanish Required

The Office Coordinator is responsible for various day-to-day office and clerical tasks. This individual will be integral to ensuring that office operations run smoothly and successfully support other business activities.

Duties and Responsibilities

Primary duties involve greeting guests and customers, in person or on the telephone, and answering or directing inquiries.

Maintains office supplies inventory by checking stock to determine the inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.

Oversees office cleanliness, directing cleaning staff and monitoring break areas for cleanliness.

Assist with preparing New Hire Orientation packets

Responsible for distribution of company property/technology, including paperwork.

Responsible for assisting the Office Director/HR as needed and requested.

Responsible for ensuring mail, UPS, FedEx, and Amazon are checked and distributed daily.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Requirements

• Previous customer service and office experience required.
• Ability to multi-task
• Excellent communication skills, with a focus on administrative writing
• Ability to manage multiple priorities and assess appropriate priority levels
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Thrives in a fast-paced work environment and has the ability to learn new skills quickly.
• Bilingual (English/Spanish)
• Valid driver’s license
• Must have reliable transportation to the workplace(s)/ job location(s).
• Ability to successfully pass a background check related to driving (for any driver)
• Ability to pass drug screening.
• Must be able to work in the United States without corporate sponsorship now and in the future.