Office Administrative Assistant

Are you organized, detail-oriented, and someone who follows through? First Class HALT is looking for an experienced Office Administrative Assistant to help keep our financial records accurate, our office organized, and our team supported.

This is a hands-on role for someone comfortable with QuickBooks Online, spreadsheets, vendor communication, and solving everyday administrative problems. You’ll take ownership of important details and help keep work moving across our growing company.

What You’ll Do

• Financial Records & Accounts Payable
• Organize invoices, credits, statements, bills, and receipts.
• Match invoices and credits, reconcile vendor statements, and resolve discrepancies.
• Process vendor payments and bills following company procedures.
• Verify and categorize bank and credit-card transactions in QuickBooks Online.
• Maintain transaction rules and help keep financial records accurate.
• Track shop expenses and review vendor accounts and employee travel receipts.
• Reporting & Administrative Support
• Build and maintain Google Sheets using formulas, conditional formatting, and macros.
• Create and update Google Docs, Forms, Slides, and management calendar reminders.
• Review data and prepare reports for management.
• Learn company systems, including Tekmetric, WickedFile, and WorldPac Speed Dial.
• Vendor & Office Support
• Follow through on vendor billing questions, disputes, and payment issues.
• Research vendors and negotiate pricing or discounts as directed.
• Order supplies and assist with phone coverage and customer shuttles as needed.
• Support special projects and other assigned administrative responsibilities.
• Why First Class HALT?
• First Class HALT specializes in Honda, Acura, Lexus, and Toyota repair across the Upstate. We believe in honest recommendations, a team-first environment, and continually improving the way we work.
• We value work-life balance, reward excellence, and support professional and personal growth. If you take pride in accurate work and helping others succeed, we’d love to hear from you!

Requirements

What We’re Looking For

• Three or more years of office administrative experience.
• Three or more years of accounts payable and bookkeeping experience, including vendor payments, statement reconciliations, and categorizing bank or credit-card transactions in QuickBooks Online.
• An associate degree; a bachelor’s degree in Business Administration is preferred.
• Strong working knowledge of QuickBooks Online and Google Workspace.
• Experience handling confidential company and employee information appropriately.
• At least 1 year of customer-facing experience and 1 year of phone coverage experience.
• A valid driver’s license and eligibility for coverage through FCH’s insurance provider.
• Eligibility to work in the United States.
• Ability to lift or move up to 25 pounds.
• Automotive-industry experience and familiarity with multifunction printers and scanners are preferred.