Facilities Coordinator - Yaphank, NY

Under the general supervision of the Farm Coordinator, the Facilities Coordinator to ensure the safety of staff, volunteers, participants, and the public. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, the office areas, bathrooms, storage areas and entrances.

The Facilities Coordinator proactively identifies maintenance needs, works independently within established priorities, and is also responsible for preparation of facilities for meetings, rentals, & events; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment; set up/breakdown; and coordinating facility needs with the Farm Coordinator and/or designated staff/volunteers.

Responsible for identifying and notifying supervisor of maintenance regarding issues in the facility and related equipment and tools at the Suffolk County Farm and Education Center. Develop and maintain a site map that includes all building, water, sewage and electrical lines on the farm. Responsible for supporting OSHA/PESHA safety regulations compliance is followed. Responsible for monitoring the security and safety plan for the farm.

This position must represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.

Required Qualifications:

Associate’s degree plus experience relevant to the role of the position. High School diploma/GED plus 2 year transferrable program/functional experience may substitute.

Ability to meet travel requirements associated with this position.

Ability to meet acceptable background check standards.

Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Valid NYS Driver’s License.

Ability to operate a lawn mower, snow blower, and related equipment.

Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.

Ability to identify and address safety concerns in the work place.

Reliability and competence with building mechanicals and plumbing operations.

Ability to work cooperatively with commercial maintenance and repair services on occasion.

Physical ability to do heavy lifting, shovel snow, and carry supplies and equipment.

Ability to climb and perform work from a ladder.

Basic computer skills.

Ability and willingness to work with diverse audiences and maintain cultural sensitivity.

Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.

Ability to independently identify maintenance needs, organize work, and complete tasks according to priorities developed with the immediate supervisor.

Ability to work effectively with the public and co-workers.

Ability to communicate with supervisor and staff as pertains to the duties of the job.

Preferred Qualifications:

• Experience in general facility maintenance, or property maintenance.
• Practical experience with light carpentry and general building repairs preferred; trade licensure is not required for routine duties.
• POSITION DETAILS: Salary:            $18-24.75 per hour
• Schedule:      NONEXEMPT – Reg: 40 hours per week
• No relocation or VISA Sponsorship available
• HOW TO APPLY: Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.
• Applicants need to: Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.
• In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

Responsibilities/Essential Functions

• Administrative Responsibilities: Direction – 5%
• Assist with developing written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
• Assist with development of Farm site map that includes all building, water, sewage and electrical lines.
• Build cooperative working relationships with employees from County Departments, including the Sheriff’s Office, Department of Public Works, Department of Labor, Department of Social Services and community based organizations (IGHL, AHRC, etc.) that participate in Farm education or vocational programs.
• Management – 10%
• Assist with maintaining written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
• Maintain a site map that includes all building, water, sewage and electrical lines on the Farm.
• Assist with developing and managing building and equipment maintenance schedules.
• Assist with creation and maintenance of emergency preparedness plans.
• Assist with aligning resources to identity contractors and outside vendors for identified needs.
• Monitor the security and safety plan for the farm.
• Coordination/Operation – 80%
• Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
• Responsible for identifying and notifying supervisor of maintenance issues in the facility and related equipment and tools at the Suffolk County Farm and Education Center.
• Collaborate with the Farm Supervisor to keep an inventory of all supplies and equipment.
• Comply with established health and safety regulations and guidelines including OSHA/PESHA regulations.
• Safely operate all vehicles and other job related equipment.
• Follow instructions regarding the use of chemicals and supplies.
• Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
• In collaboration with supervisor, maintain all equipment operating manuals and maintenance records.
• Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
• Collaborate with supervisor to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
• Carry out assignments and other duties as assigned by supervisor, including but not limited to special events, community activities, etc.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, floor scrubbers, washing machine, and dryer, etc.
• Set up and tear down meeting facilities.
• Assist with arranging for / performing deliveries and errands.
• Perform general maintenance and light repairs, including basic carpentry, minor plumbing, painting, flooring, and basic electrical troubleshooting within training and authorization. Alert Farm Coordinator of any major problems or repairs needed.
• Remove snow and ice from walks, roofs, driveways, and parking lot as needed.
• Collaborate with Supervisor and staff to ensure the buildings and grounds are prepared for educational programming.
• Set up chairs, tables or any other equipment as specified.
• Assist in maintenance and site improvement at other Association locations as required.
• Maintain cooperative working relationships with employees from County Departments, including the Sheriff’s Office, Department of Public Works, Department of Labor, Department of Social Services and community based organizations (IGHL, AHRC, etc.) that participate in Farm education or vocational programs.
• Professional Improvement – 5%
• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
• Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
• Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
• Health and Safety – Applied to all duties and functions
• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
• EEO/EPO and Policy – Applied to all duties and functions
• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Suffolk County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
• External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.
• Internal Applicants : Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.
• The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at HR-CCESuffolk@cornell.edu
• Cornell Cooperative Extension is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

Job Title:

Association Facilities Coordinator I Level:

005 Pay Rate Type:

Hourly Company:

Contract College Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.