Administrative Assistant – Facilities Operations

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Closing Date:

11/05/2026

Type of Position:

Administrative Operations and Support

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Operations & Maintenance

Department's Website: https://fama.uark.edu/

Summary of Job Duties:

The Administrative Assistant for Facilities Operations must be a self-motivated, proactive individual who takes ownership of responsibilities, identifies what needs to be done, initiates workflow, and follows tasks through to completion with minimal direction. The position requires someone who is resourceful, organized, adaptable, and comfortable managing competing priorities in a fast-paced and occasionally challenging operational environment.

The successful candidate will anticipate needs, proactively follow up on outstanding items, solve problems within their authority, and help ensure the Director and Facilities Operations teams have the information, coordination, and administrative support necessary to keep operations moving effectively. Area responsibilities are approximately 50% Building Services, 25% Director, 5% Zones, 5% Shops, 5% HVAC, 5% Grounds, 5% Other.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma

Preferred Qualifications:

• At least one year of clerical or administrative experience
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Experience in a facilities, operations, construction, or service-oriented environment
• Bilingual (Spanish preferred)
• Knowledge, Skills, and Abilities: Recordkeeping and filing procedures.
• Basic arithmetic and data entry.
• Basic grammar, spelling, and business correspondence.
• Computer systems and standard office software applications.
• Strong organizational and time-management skills.
• Effective customer service and interpersonal communication skills.
• Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers.
• Ability to take initiative, identify needs, and independently generate workflow without requiring continuous direction.
• Ability to establish priorities and adjust quickly when operational needs change.
• Ability to track assignments, identify outstanding items, and proactively follow up with appropriate individuals to ensure completion.
• Ability to exercise sound judgment and make appropriate decisions within established procedures and authority.
• Ability to work effectively with employees representing a variety of trades, professions, work styles, and organizational levels.
• Ability to remain professional, solution-focused, and productive during challenging interactions, competing demands, and high-pressure situations.

Qualification Equivalencies:

Additional Information:

Required Documents to Apply:

Cover Letter/Letter of Application, Resume Optional Documents:

Recruitment Contact Information:

Brent Schlotfeldt

All application materials must be uploaded to the University of Arkansas System Career Site  https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing.

A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy.

Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A