Accounts Payable Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Supports all aspects of accounts payable/receivable, ensuring all deadlines are met with the highest degree of accuracy.  Ability to work independently with minimal supervision. Ability to exercise judgement with vendors and employees regarding payment processing and reconciliations.

DUTIES AND RESPONSIBILITIES:

Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.

Provides onboarding training with new hires and changes within NetSuite that would affect current employees

Interfaces with appropriate departments to secure proper payment approvals

Prepares accounts payable checks.

Oversees maintenance of accounts payable files and records.

Prepares 1099s and communicates with vendors/contractors to identify any missing gaps for documentation

Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.

• Makes recommendations for process improvement and efficiencies
• Processes and oversees expense reimbursement and reporting; exercising judgement in appropriate escalations
• Makes recommendations to VP/Controller with regards to NetSuite efficiencies and processes

Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.

Prepares invoice deduction notices as required.

Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.

Assists with monthly closings and bank statement reconciliation.

Responsible for customized billing.

Contacts customers to request payment of delinquent accounts.

Confers with customers by telephone in attempt to determine reason for overdue payment and review terms of sales, service, or work agreement.

Records information about financial status of customers and status of collection efforts.

Sorts and files correspondence.

Prepares collections and aging reports.

Reviews payments and amounts paid to customer’s account.

Researches customer claims of invoice payment and/or discrepancies.

Coordinates customer requests for invoice copies, with accounting support staff, as requested.

Assists with related special projects as required.

QUALIFICATIONS:

• Associate degree (A. A.) or equivalent and a minimum of three-five years related experience, or equivalent combination of education and experience.
• Proficient in MS Office (strong knowledge of Excel required), NetSuite (preferred)
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare ad hoc reports and business correspondence with little notice.
• Strong organizational, problem-solving, and analytical skills; able to manage time as this position   will work independently
• Ability to identify, discern and make appropriate decisions on executing payables/receivables and appropriate escalation to VP, Controller