Accounts Receivable Clerk

Job Summary

The AR Clerk is responsible for performing accounts receivable activities, including daily billing, invoice generation, cash application, and account adjustments. This role ensures the accurate reconciliation of daily cash receipts, supports month-end close through A/R adjustments and statement preparation, and maintains complete and organized supporting documentation.

The position collaborates with the sales team and other departments to resolve customer account discrepancies while adhering to company policies, procedures, and internal controls.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Perform daily billing and customer cash application activities
• Prepare and process customer invoices and maintain organized supporting documentation and filing systems
• Reconcile daily cash deposits, including lockbox, mail, and walk-in receipts
• Communicate with the sales department to resolve customer account issues, including short payments, invoice disputes, claims, delinquent accounts, and returned payments
• Prepare and process accounts receivable adjustments, including researching the underlying transactions and maintaining appropriate supporting documentation
• Support internal and external audits by retrieving invoices, payment records, customer account activity, reconciliations, and other requested documentation
• Assist with audit-related information requests and ensure supporting documentation is complete, accurate, and provided timely
• Generate and distribute month-end A/R statements
• Ensure compliance with all company policies, procedures, and internal controls
• Identify and communicate account discrepancies or unusual items requiring additional review
• SUPPLEMENTAL DUTIES & RESPONSIBILITIES
• All other duties and responsibilities assigned by management
• Required Skills
• High school diploma or GED required; bachelor’s degree in accounting, finance, business administration, or a related field preferred
• Minimum of 2 years of experience in credit and collections within a commercial environment, including cash application, required
• Experience researching customer account activity and processing accounts receivable adjustments preferred
• Strong analytical, organizational, and problem-solving skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Excel and Outlook
• Ability to maintain accurate records and handle supporting documentation in an organized manner
• Ability to work effectively within a team environment and collaborate with individuals at all levels
• Knowledge of administrative and clerical procedures, including word processing, file and records management, and general office practices
• Highly organized, detail-oriented, and efficient

Responsibilities

• Perform daily billing and customer cash application activities
• Prepare and process customer invoices and maintain organized supporting documentation and filing systems
• Reconcile daily cash deposits, including lockbox, mail, and walk-in receipts
• Communicate with the sales department to resolve customer account issues, including short payments, invoice disputes, claims, delinquent accounts, and returned payments
• Prepare and process accounts receivable adjustments, including researching the underlying transactions and maintaining appropriate supporting documentation
• Support internal and external audits by retrieving invoices, payment records, customer account activity, reconciliations, and other requested documentation
• Assist with audit-related information requests and ensure supporting documentation is complete, accurate, and provided timely
• Generate and distribute month-end A/R statements
• Ensure compliance with all company policies, procedures, and internal controls
• Identify and communicate account discrepancies or unusual items requiring additional review
• SUPPLEMENTAL DUTIES & RESPONSIBILITIES
• All other duties and responsibilities assigned by management

Qualifications

• High school diploma or GED required; bachelor’s degree in accounting, finance, business administration, or a related field preferred
• Minimum of 2 years of experience in credit and collections within a commercial environment, including cash application, required
• Experience researching customer account activity and processing accounts receivable adjustments preferred
• Strong analytical, organizational, and problem-solving skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Excel and Outlook
• Ability to maintain accurate records and handle supporting documentation in an organized manner
• Ability to work effectively within a team environment and collaborate with individuals at all levels
• Knowledge of administrative and clerical procedures, including word processing, file and records management, and general office practices
• Highly organized, detail-oriented, and efficient