Administrative Assistant

Summary

Provides complete secretarial support and services to faculty members, resident physicians and assists Medical Education Coordinator in daily and ongoing functioning of department, including but not limited to medical student recruitment activities.

Responsibilities

• (35%)
• Provides daily secretarial support to residency program faculty group, residents and to the Practice Manager of the Family Practice Center - Alma.
• (35%)
• Regularly assists in medical student recruitment activities, including processing of applications and scheduling of interviews.
• (30%)
• Regularly assists in daily functioning of Medical Education Department, including handling of mail and phone calls.
• Certifications and Licensures
• N/A Required Education
• High School Diploma or GED
• Other Information
• OTHER DUTIES AND RESPONSIBILITIES
• Regularly prepares and distributes residency conference calendar, weekly newsletter, and necessary reminder notices.
• Maintains resident portfolios in the Residency Management Software E*Value including scheduling rotations, scheduling attendings for evaluation completion, tracking duty hours, tracking submitted evaluations, and tracking conference attendance.
• M idMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• REQUIRED EDUCATION, EXPERIENCE, TRAINING AND SKILLS
• Three years secretarial experience in a medical facility setting, including computer skills and medical terminology required.
• Good oral/written communication, transcription, and computer skills, knowledge of medical terminology, and ability to work independently required.
• High School graduate with additional courses in business, medical terminology, and computer software required.
• Mandatory Occupational Safety and Health Administration (OSHA) training must be completed annually according to the Exposure Control Plan.
• PREFERRED EDUCATION, EXPERIENCE, TRAINING AND SKILLS
• Three years secretarial experience in a residency training program, working directly with physicians preferred.
• Knowledge of residency training program functioning and familiarity with ERAS software and medical issues preferred.
• Associate’s Degree in business sciences or equivalent preferred.
• PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS
• Must be able to lift 20 lbs.
• Overall dexterity is required including handling, reaching, grasping, fingering, and feeling.
• Ability to handle multiple tasks and stressful situations.
• Overall vision is necessary, including reading and close up work.
• Hearing and speech on the phone as well as in person are necessary.
• Must be able to communicate verbally in person, on the phone and in writing.
• Must be able to freely move around the department or hospital.
• Frequently position requires regular public contact, decision-making and exposure to stress.
• Frequently required to sit for long periods of time.
• Some exposure to blood borne pathogens and other potentially infectious material.
• Must be able to work in a latex environment.
• Equivalent Experience and Other Comments (Education)
• High School Diploma or GED

Responsibilities

• (35%)
• Provides daily secretarial support to residency program faculty group, residents and to the Practice Manager of the Family Practice Center - Alma.
• (35%)
• Regularly assists in medical student recruitment activities, including processing of applications and scheduling of interviews.
• (30%)
• Regularly assists in daily functioning of Medical Education Department, including handling of mail and phone calls.

Qualifications

• OTHER DUTIES AND RESPONSIBILITIES
• Regularly prepares and distributes residency conference calendar, weekly newsletter, and necessary reminder notices.
• Maintains resident portfolios in the Residency Management Software E*Value including scheduling rotations, scheduling attendings for evaluation completion, tracking duty hours, tracking submitted evaluations, and tracking conference attendance.
• M idMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
• REQUIRED EDUCATION, EXPERIENCE, TRAINING AND SKILLS
• Three years secretarial experience in a medical facility setting, including computer skills and medical terminology required.
• Good oral/written communication, transcription, and computer skills, knowledge of medical terminology, and ability to work independently required.
• High School graduate with additional courses in business, medical terminology, and computer software required.
• Mandatory Occupational Safety and Health Administration (OSHA) training must be completed annually according to the Exposure Control Plan.
• PREFERRED EDUCATION, EXPERIENCE, TRAINING AND SKILLS
• Three years secretarial experience in a residency training program, working directly with physicians preferred.
• Knowledge of residency training program functioning and familiarity with ERAS software and medical issues preferred.
• Associate’s Degree in business sciences or equivalent preferred.
• PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS
• Must be able to lift 20 lbs.
• Overall dexterity is required including handling, reaching, grasping, fingering, and feeling.
• Ability to handle multiple tasks and stressful situations.
• Overall vision is necessary, including reading and close up work.
• Hearing and speech on the phone as well as in person are necessary.
• Must be able to communicate verbally in person, on the phone and in writing.
• Must be able to freely move around the department or hospital.
• Frequently position requires regular public contact, decision-making and exposure to stress.
• Frequently required to sit for long periods of time.
• Some exposure to blood borne pathogens and other potentially infectious material.
• Must be able to work in a latex environment.