HR Coordinator

Paperless Parts is the SaaS-based intelligence layer for modern manufacturing, enabling our customers to innovate faster in the physical world. From rockets to medical devices, we power the parts that move the world forward.

Location:

Boston, MA (Hybrid)

Reports To:

People Operations Manager

Employment Type:

Full-Time

Travel:

N/A

About Paperless Parts

Paperless Parts is the SaaS-based intelligence layer for modern manufacturing, enabling our customers to innovate faster in the physical world. From rockets to medical devices, we power the parts that move the world forward.

This position requires activities that are subject to US Export Control Laws and require US Citizenship or Green Card Holder.

The Opportunity

Paperless Parts is seeking an organized, proactive, and tech-forward HR Coordinator to drive our day-to-day People Operations and nurture our vibrant company culture. In this role, you will own key stages of the employee lifecycle—from welcoming new hires during onboarding to coordinating engaging team events and supporting essential HR workflows.

Working closely with cross-functional teams, you will serve as a frontline touchpoint for employees while identifying opportunities to streamline operations through modern SaaS tools and automated workflows. If you thrive in a fast-paced environment and are excited to combine operational excellence with a genuine focus on people, this role offers an exceptional opportunity to expand your HR career.

What Success Looks Like (First 6–12 Months)

Operational Ownership:

Fully own end-to-end onboarding, offboarding, and core HR administrative workflows, identifying and implementing key process improvements within your first 6 months.

Process Automation & Efficiency:

Identify manual administrative friction points and launch automated, AI-enabled workflows that reduce processing time and potential for errors.

Culture & Engagement Execution:

Plan and execute company-wide All Hands Meetings and Culture Committee initiatives with high employee participation and engagement.

Key Responsibilities

• Employee Lifecycle Management: Facilitate end-to-end onboarding and offboarding processes, ensuring smooth transitions, accurate system updates, and welcoming experiences for all team members.
• HR Operations & Payroll Support: Administer day-to-day HRIS records, assist with benefits communications, and ensure accurate, timely payroll processing.
• Culture & Event Coordination: Lead Culture Committee meetings and organize company-wide gatherings and team-building events that celebrate our vibrant culture and foster an inclusivity.
• Workflow Optimization: Leverage modern software, templates, and automation tools to streamline routine HR tasks and elevate operational efficiency.
• Internal Communications: Oversee HR communications, maintain centralized HR documentation, and ensure employees have ready access to policy resources.
• Office & Workplace Support: Coordinate workplace logistics, vendor relationships, and shared space inventory to maintain a productive in-office environment.

Qualifications & Experience

• Core Requirements
• HR Operations Experience: Demonstrated foundational experience in an HR, People Ops, or Talent Support role.
• HRIS & Tools Proficiency: Familiarity with modern HRIS platforms and spreadsheet tools for data administration and reporting.
• Communication & Discretion: Exceptional written and verbal communication skills with a proven track record of handling sensitive employee data confidentially.
• Project & Event Management: Proven ability to manage multiple priorities, coordinate logistics, and execute multi-step projects independently.
• Location: Ability to work on a hybrid schedule out of our Boston, MA headquarters.

Preferred Qualifications

• Specific Systems Knowledge: Hands-on experience with Rippling HRIS is a plus.
• Compliance & Payroll Exposure: Familiarity with state and federal employment regulations, leave policies, or payroll processing functions.

Culture:

At Paperless Parts, we value intentionality, persistence and relationships. We live and breathe these values every day. As a fast-growing company, we’re continually improving what we’ve built while still building from the ground up.

Boston Office:

Our office is full of energy; people regularly collaborate to solve complex problems. We recognize that people work well in different environments and have intentionally designed our office to provide collaborative spaces and quiet focus areas. Our height-adjustable desks are set up with additional monitors, and employees are provided with the latest Apple technology to support productivity.

Our headquarters is located in downtown Boston, MA and easily accessible to most transit routes (Red/Blue/Orange/Green Line/South Station/North Station).

Encinitas Office:

Our California office is our newest office which seats our West Coast sales team. The office has an open floor plan with several conference rooms to encourage collaboration with your colleagues in California and TV's to connect with those sitting in Boston or remotely. The office is walking distance from Downtown Encinitas, the Coaster train stop, and tons of activities on the 101.