Human Resources Coordinator

Job Description:

Brooks Instrument ( www.brooksinstrument.com ), an industry leader in flow and pressure instrumentation for critical applications, is seeking candidates for a Human Resources Coordinator position that will be based at the company headquarters in Hatfield, Pennsylvania (suburban Philadelphia). The company has manufacturing locations in Pennsylvania, Hungary, Malaysia and Korea, and also maintains sales and service offices throughout the world.

Our high-tech products are used in laboratory and process applications in end markets such as: oil & gas, petrochemical, medical devices, waste water, life sciences, and analytical instruments.

Brooks is a division of ITW (Illinois Tool Works), a fortune 200 company. ITW is one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. The company has operations in 56 countries and employs over 50,000 employees. These talented employees, many of whom have specialized engineering or scientific expertise, contribute to ITW’s global leadership in innovation.

The company is proud of its broad portfolio of nearly 10,000 active patents, and is focused on fully leveraging its highly differentiated business model to deliver solid growth with consistent best-in-class margins and return on capital.

Basic Function

The Human Resources Coordinator supports the day-to-day operations of the Human Resources department, with a primary focus on hourly recruiting and onboarding. This position helps create a positive experience for candidates, new hires, and employees by coordinating interviews, preparing for new employee arrivals, maintaining accurate employee information, and responding to employee questions.

The ideal candidate is organized, approachable, detail-oriented, and eager to learn. This is an excellent opportunity for a recent graduate or an individual interested in beginning or growing a career in Human

Resources.

Essential Duties and Responsibilities

Recruiting and Hiring

Support recruiting activities for hourly positions, from job posting through offer and onboarding.

Review applications and assist with identifying candidates who meet position requirements.

Conduct initial phone screens or coordinate candidate screenings as needed.

Schedule interviews and communicate interview details to candidates and hiring managers.

Coordinate pre-employment activities, which may include background checks, drug screens, and other required processes.

Maintain accurate candidate information and recruiting records.

Provide timely communication to candidates and help ensure a positive candidate experience.

Assist with job fairs, recruiting events, and other outreach activities.

Onboarding

Coordinate onboarding activities for new employees to support a welcoming and organized first-day experience.

Prepare and distribute new hire paperwork and monitor completion of required documents.

Communicate start dates, schedules, and other onboarding details to new hires and internal partners.

Coordinate with hiring managers and other departments to help ensure workspaces, equipment, and other resources are ready for new employees.

Assist with new hire orientation and follow up on outstanding onboarding requirements.

Maintain accurate and complete new hire records.

Employee Support and HR Administration

Serve as a point of contact for employees with questions about benefits, company policies, and general HR processes.

Assist employees with accessing benefits information and direct more complex questions to the appropriate HR team member or benefits provider.

Enter and update employee information and transactions in Workday, ensuring accuracy and timely completion.

Maintain employee files and handle confidential information with discretion.

Assist with HR reports, employee communications, and other administrative tasks.

Support benefits enrollment activities and employee meetings as needed.

Participate in other HR projects and initiatives as assigned.

Education and Experience

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; an associate degree will also be considered.

Previous experience in HR, recruiting, or administrative support preferred.

Experience supporting hourly recruiting or working in a manufacturing environment is a plus.

Experience with Workday or another HR information system preferred.

Required Skills

Strong organizational skills and attention to detail.

Clear written and verbal communication skills.

Ability to manage multiple tasks, follow through, and meet deadlines.

Professional, approachable manner when working with employees and candidates.

Sound judgment and discretion when handling confidential information.

Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Ability to learn new systems and work both independently and collaboratively