Invoice Reconciliation Specialist

The Invoice Reconciliation Specialist will reconcile subcontractor/vendor invoices that do not match budgeted purchase orders and will maintain monthly statements of outstanding invoices with subcontractors/vendors. This individual will work closely with Purchasing Agents, Project Managers, Accounts Payable personnel, Estimators, Subcontractors/Vendors, and other departments as needed. This individual will also participate in department-wide projects and provide general support as needed.

What You’ll Do

• Review, analyze, reconcile, and approve subcontractor/vendor invoices. Coordinate these activities as appropriate with various departments.
• Correspond with subcontractors/vendors and review monthly statements to ensure accurate account status.
• Ensure vendors provide invoice information, account status, or documentation in a timely manner.
• Periodically assist Accounts Payable for approving invoices.
• Assist construction personnel in complying with Purchasing Department procedures.
• Perform miscellaneous Purchasing Department activities such as analyzing, pricing, and researching various projects as well as miscellaneous backup functions (i.e., bid input, phone backup, etc.).
• From time to time must complete projects with short notice in extreme time constraints.
• Other duties may be assigned.
• Job Competencies
• Attention to Detail
• Time Management
• Organization Skills
• Communication/Building Relationships

Requirements

What We’re Looking For

• High School Diploma or equivalent required; college degree preferred.
• Requires at least 2 years of relevant administrative experience.
• 10-key by touch (speed and accuracy).
• Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.