Program Manager, Pediatrics - Patient Care

Pediatrics - Patient Care is looking for a Program Manager!!!

The ideal candidate is a highly organized and service-focused program administrator with experience coordinating complex educational, training, or healthcare programs. They excel at managing multiple priorities simultaneously, including recruitment, onboarding, accreditation requirements, data management, event planning, and stakeholder communication.

This individual is a proactive problem-solver who thrives in a fast-paced environment, possesses strong technical aptitude, and can confidently support trainees, faculty, program leadership, and external partners.

This is a Monday-Friday, 8am-5pm with a hybrid schedule.

MD Anderson offers our employees:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Health Savings Account and Dependent Care Reimbursement flexible spending accounts
• Fertility benefits
• State of Texas longevity pay
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups

• Minimum Salary: $79,000
• Midpoint Salary: $99,000
• Maximum Salary: $119,000
• Program Coordinator II - Pediatric Fellowship Programs
• Position Summary

The Program Coordinator II provides operational and administrative leadership for Pediatric fellowship and trainee programs. This role is responsible for managing fellowship recruitment, onboarding, trainee records, accreditation compliance, educational programming, and program operations. The coordinator serves as a key resource for trainees, faculty, program directors, and institutional partners, ensuring the successful execution of recruitment activities, onboarding processes, educational initiatives, and program administration.

Key Responsibilities

• Fellowship Recruitment
• Coordinate and manage fellowship recruitment activities, including promotional materials, advertising campaigns, applicant screening, interview scheduling, and match processes.
• Lead annual recruitment cycles and collaborate with multidisciplinary teams to ensure a seamless candidate experience.
• Verify and submit final match results while maintaining compliance with recruitment program requirements.
• Provide exceptional customer service and troubleshoot administrative, technical, and operational issues throughout the recruitment process.
• Program Administration & Management
• Provide operational support and program leadership for multiple trainee programs.
• Serve as a resource for trainees, faculty, and staff regarding program policies, procedures, and requirements.
• Maintain knowledge of accreditation standards, institutional policies, and regulatory requirements.
• Coordinate meetings, workshops, educational programs, lectures, and special events.
• Manage trainee educational and financial allocations and support board preparation activities.
• Data, Compliance & Information Management
• Maintain trainee records and program data within New Innovations and other institutional systems.
• Monitor compliance with accreditation, certification, and institutional requirements.
• Manage trainee rosters, memberships, credentials, and reporting requirements with external governing organizations.
• Analyze program metrics and support annual program evaluations and continuous improvement initiatives.
• Train faculty, trainees, and staff on program-related systems and processes.
• Fellow Onboarding
• Coordinate onboarding activities for incoming fellows, ensuring compliance with institutional, state, and national requirements.
• Partner with Graduate Medical Education and other institutional departments to facilitate onboarding and orientation.
• Monitor trainee certifications, training requirements, and onboarding milestones.
• Troubleshoot onboarding challenges and ensure timely completion of all requirements.
• Rotating Trainee Coordination
• Manage onboarding and orientation processes for rotating trainees and learners.
• Coordinate with external institutions and training programs to obtain documentation and maintain trainee records.
• Ensure compliance with institutional onboarding deadlines and training requirements.
• Deliver specialized orientation programs tailored to individual trainee groups and program needs.

Preferred Qualifications

• Experience coordinating educational, healthcare, academic, residency, fellowship, or training programs.
• Strong project management, organizational, and event-planning skills.
• Demonstrated ability to manage multiple deadlines and priorities in a complex environment.
• Experience working with databases, learner management systems, or accreditation platforms such as New Innovations.
• Excellent communication, customer service, and relationship-management skills.
• Advanced proficiency with Microsoft Office applications and data management systems.
• Ability to analyze data, identify process improvements, and implement effective solutions.

What Success Looks Like

The successful candidate will be a highly organized professional who combines operational excellence with outstanding customer service, ensuring a positive experience for trainees, faculty, and program leadership while maintaining compliance, efficiency, and program quality across all fellowship and trainee programs.

EDUCATION

• Required: Bachelor's Degree
• Preferred: Master's Degree
• WORK EXPERIENCE
• Required: 5 years Related experience to include three years program management. or

Required: 3 years Experience required with Master's degree.

: May substitute required education degree with additional years of equivalent experience on a one to one basis.

The University of Texas MD Anderson Cancer Center offers excellent