US Payroll Specialist

Position: Payroll Specialist

Position Summary

• The Payroll Specialist supports our growing client base and is responsible for all payroll-related processing activities.

Essential Duties and Responsibilities

• Responsible for processing client payrolls in compliance with applicable laws, regulations, and company policies.
• Knowledge of time clock systems, voluntary payroll deductions, federal/state/local taxation, and quality assurance.
• Pull new hire imports and timesheet imports.
• Resolve client/employee issues or discrepancies with payroll data and provide problem resolution.
• Ensure accurate and timely payroll processing and employee payments.
• Review and calculate pay for status changes, new hires, transfers, and promotions.
• Calculate terminated employees' final pay following applicable state laws and regulations.
• Troubleshoot and resolve employee payroll and HRIS issues or concerns.
• Make necessary entries or uploads to payroll data (adjustments, incentives, additional hours) after approvals and documentation are received.
• Prepare off-cycle payrolls and manual checks as needed.
• Respond to HRIS and payroll inquiries.
• Respond to all VOEs (Verification of Employment).
• Enter new hire information into the HRIS.
• Provide technical expertise and guidance to employees on HRIS functions and processes.
• Manage, maintain, and update HRIS and specific modules.
• Manage employee files (active and inactive), I-9s, etc.
• Assist with setup of new payrolls and/or companies.
• Generate reports as requested for compliance and audits.
• Perform other duties and projects as assigned.

Knowledge, Skills, and Abilities

• Ability to organize work to meet daily and weekly deadlines.
• Ability to multitask with strong attention to detail.
• Good communication skills and ability to work effectively in a team environment.
• Intermediate to strong skills in MS Office, including Excel and Outlook.
• Use logic and reasoning to make immediate decisions under pressure or tight deadlines.
• Proven ability to make sound judgment calls when presented with situations/problems.
• Collaborate with other departments to find resolutions.

Marginal Functions

• Continued education via webinars, trainings, and other learning and development opportunities.

Education & Experience

• High school diploma or equivalent.
• 1–2 years of experience.
• Experience with PRISM preferred but not required.
• PEO experience preferred but not required.

Required Licenses And/Or Certifications

• None.

Physical, Mental, & Communication Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• Frequently required to sit; occasionally required to stand and walk.
• Must be able to remain in a stationary position 75–100% of the time and occasionally move about the building to access copiers, filing cabinets, or retrieve mail.
• Must constantly communicate with team members and employees.
• Constantly operates a computer and other office equipment (keyboard, mouse, printer, scanners, fax, copier).
• Repetitive motions that may include wrists, hands, and/or fingers.
• Requires constant mental assessment of accuracy, neatness, and thoroughness of assigned work.
• Specific vision abilities required include close vision, color vision, and ability to adjust focus.
• Moderate concentration/intensity, including prolonged mental effort.
• Noise level in the work environment is usually moderate.
• May occasionally move objects up to 20 lbs throughout the office.

Reviewed By: Oktavia Baclet (May 2024) | Version: 1

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