Scheduling Coordinator

The Scheduling Coordinator is responsible for coordinating installation schedules, equipment logistics, and project administration to ensure projects are completed efficiently and on time. This role works closely with customers, installers, project managers, and internal teams to support successful project execution from scheduling through invoicing.

This role is based in Lockport, IL.

WHAT YOU WILL ACCOMPLISH

• Coordinate and maintain installation schedules, ensuring projects are planned efficiently and resources are available when needed.
• Communicate with customers, installers, project managers, and internal teams to confirm installation dates, provide updates, and resolve scheduling conflicts.
• Coordinate equipment, materials, and logistics for installation projects, including shipments, deliveries, inventory tracking, and returns.
• Monitor project progress and proactively address scheduling, equipment, material, or operational issues to help keep projects on track.
• Arrange corrective work, return visits, and additional material deliveries when required to ensure customer requirements are met.
• Maintain accurate project, scheduling, equipment, and documentation records in ClickUp and other company systems.
• Support project closeout and invoicing by collecting required documentation, reviewing project information, and ensuring completed projects are ready for billing.

Requirements

• YOU BRING WITH YOU
• 1 to 3 years of experience in project coordination
• Bilingual (English and Spanish)
• Eligible to work in the United States.
• Ability to work on-site.