Administrative Assistant III

Summary

Job Description:

Job Title: Administrative Assistant III

FULL TIME - DAYS

Job Description:

Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant.

The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.

Politely and professionally greets, helps and directions to all visitors, staff, and others encountering the department (in person or via telephone) in a prompt, friendly, and professional manner.

Politely ascertains the nature of their business and assists them to various locations in the hospital when appropriate.

Performs a wide variety of secretarial tasks including word processing and database management, record keeping, photocopying, and filing of documents, all of which are confidential in nature.

Classifies, sorts and files correspondence, records and other documents as requested.

Arranges meetings and conferences, schedules interviews and appointments and performs other duties related to maintaining Vice Presidents.

Provides logistical arrangements for meetings, including reserving conference room, arranging refreshments, sending notices, setting up and operating audio-visual equipment as needed.

Requirements:

• High school diploma or equivalent
• (college degree preferred) Associate degree in secretarial sciences
• REQUIRED - three to five-years ‘ high-level administrative assistant experience.
• Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.