Coordinator

Job Profile:

Outreach Analyst 2

Job Family:

Outreach Programs

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Description: Salary : $50,000 per year
• ASU TRIO Programs seeks a Coordinator for the Upward Bound Tolleson at Downtown (UBT) program. Under the supervision of the Program Director, the Coordinator develops, implements, and oversees secondary and postsecondary academic advising components as well as coordinates the tutorial/lab components and workshops, conducts academic testing for all program participants, provides “College Planning” course instruction, monitors academic progress, prepares for and conducts “High School/College Success” parent/participant conferences, compiles and analyzes statistical data, and assists in various other related duties such as coordinating with and supporting other ASU TRIO programs which generate in providing participants with skills and the motivation necessary to enter and complete a program of secondary and postsecondary education.
• The ideal candidate must work well in a fast‐paced, flexible environment, provide a high level of customer service to both the university and external communities, and make strong contributions both as an individual and as a team player.
• Days and Schedule: The primary work location is the ASU Downtown campus; however, work may also be performed at approved target high schools within the Tolleson Union High School District. The incumbent may be required to travel to off-campus events and other ASU campuses using their personal vehicle. This is a full-time position with a regular schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required.
• Essential Duties: Prepare for and implement the annual student recruitment cycle and orientation of program participants and parents.
• Develop, implement, and oversee the high school academic advising component. (i.e., monitor high school progress of participants towards graduation and postsecondary admission requirements, supervise supplemental instruction program, develop and maintain working relationships with high schools and postsecondary institutions, arrange and conduct academic progress meetings with participants and their instructors/counselors, maintain academic files, advise program staff on participants’ academic status and needs, prepare data reports regarding academics).
• Coordinate the tutorial/lab components; train, supervise and evaluate assigned staff. Organize, coordinate and conduct pertinent academic testing for all program participants as required; gather, evaluate, analyze and report testing data.
• Teach the program’s “College Planning” courses; prepare curriculum, assignments, classroom activities and materials including FAFSA and financial literacy components. Plan, coordinate and execute enrichment activities that will foster and encourage personal (i.e., intellectual, cultural, and social) development as well as help solidify the participants’ desire/pursuit of a postsecondary education.
• Prepare for and conduct “High School/College Success” parent/participant conferences as well as assist with the coordination of parent/participant workshops.
• Direct and implement retention and tracking data-gathering activities pertaining to program past participants; compile statistical data and prepare data analysis reports.
• Develop, implement, and oversee postsecondary academic advising and financial assistance components.
• Assist the Program Director in preparing proposals and reports as required by the U.S. Department of Education, Arizona State University, and other organizations.
• Present workshops for community, university, state and/or regional/national associations.
• Serve on university committees and participate in local, state and regional/national professional organizations.
• Research, develop, implement and assess programs
• Develop budgets and monitor expenditures
• Supervise students and/or staff
• Develop and deliver presentations to groups
• Perform all other related duties as assigned
• Position requires work on weekends and evenings. Altered weekly work schedule, minimum of 40 hours per week. The general work schedule is: Academic Year Component – August through May, Mondays through Saturdays, 8AM- 5PM, some evenings & holidays
• During Summer Component, staff work between June through July, Mondays through Fridays or, some all-day events/activities (anytime between 7AM to midnight), weekends & holidays
• Desired Qualifications: Experience with TRIO, educational equity organizations and/or similar college preparatory programs
• Experience with high school students (i.e., youth between the ages of 13 to 19 years old)
• Experience with diverse populations particularly those from low-income family backgrounds and first-generation to attend postsecondary institution.
• Experience with “high academic risk for failure” students and knowledgeable on high school curriculums and administrative procedures
• Demonstrated knowledge of financial aid, such as FAFSA and scholarships
• Experience in overcoming barriers similar to those confronting the program's target population
• Evidence of a Master’s degree in student affairs, higher education or related field
• Experience in using use of Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Publisher, Access), social media (e.g., Instagram, Facebook, Twitter, etc.), G Suite (e.g., Google Drive, Gmail, Hangouts, etc.) and ASU computer systems (e.g., Peoplesoft, Salesforce, Canvas, Zoom, Slack, etc.)
• Evidence of effective oral and written communication skills
• Evidence of being bilingual English/Spanish – speak, read, and write
• Experience with completing assigned projects in a timely manner and work well under priority deadlines
• Experience with grant writing, preferably federal grants
• Experience in planning, scheduling, and supervising the work of others.
• Working Environment: Sit or stand for prolonged periods of time.
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard.
• Walk throughout campus for meetings or events, regardless of the weather.
• Use of reliable transportation is needed to travel to offsite project locations.
• Travel on buses to supervise participants on in-state/out-of-state field trips, when applicable.
• Climb stairs in locations with no elevator.
• Ability to move 35 pounds.
• Department Statement: Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.
• Driving Requirement: Driving is not required for this position.
• Location: Campus: Downtown Phoenix
• Funding: Grant Funded
• Instructions to Apply: Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .
• To be considered, your application must include all of the following attachments: Cover letter
• Resume or CV
• Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
• Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
• Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
• Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
• Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
• ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
• ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
• Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
• Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
• ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU   Compensation Estimator
• Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
• Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
• Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.