Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University - Kingsville

Department

Student Success

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history.

The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:  The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here .

Position Overview

The Administrative Coordinator for Student Care, Advocacy, and Wellness provides comprehensive administrative, operational, and programmatic support for the Student Care and Advocacy office. This position serves as a primary point of contact for students, faculty, staff, and community partners; supports case management and outreach initiatives; coordinates office operations; and assists with wellness programming and student engagement efforts that contribute to student success, retention, and well-being.

Essential Duties and Responsibilities

Administrative Operations

Provide administrative support for the Student Care, Advocacy, and Wellness office, including scheduling appointments, managing correspondence, maintaining records, and coordinating office activities.

Serve as the first point of contact for students and visitors, providing information, referrals, and customer service in a professional and compassionate manner.

Maintain confidential student records and documentation in accordance with applicable laws, regulations, and university policies.

Prepare reports, presentations, meeting materials, and correspondence.

Coordinate purchasing, travel arrangements, budget tracking, and other administrative processes as assigned.

Monitor office email accounts, phone lines, and electronic communication systems.

Student Care and Advocacy Support

Support Student Care, Advocacy, and Wellness initiatives by coordinating referrals, appointments, follow-up communications, and resource connections.

Assist with case management tracking, data collection, and documentation procedures.

Coordinate meetings and communications with campus and community partners involved in student support services.

Maintain and update resource directories and referral information for students.

Wellness Programming and Outreach

Assist the Assistant Director for Student Care, Advocacy, and Wellness with the planning, coordination, implementation, and assessment of wellness programming, outreach initiatives, campus presentations, awareness campaigns, and resource promotion efforts that support student care, advocacy, engagement, and overall student success.

Assist with the development and promotion of educational programs, workshops, and awareness events.

Coordinate event logistics, including scheduling, reservations, materials, marketing, and participant communication.

Support campus outreach efforts through presentations, tabling events, student engagement activities, and digital communications.

Track participation and assessment data to evaluate program effectiveness and support continuous improvement efforts.

Collaboration and Communication

Collaborate with students, faculty, staff, and external partners to support student needs and enhance campus resources.

Represent the office at university events, committees, and outreach activities as assigned.

Assist in developing communication materials, social media content, newsletters, and promotional resources.

Foster a welcoming, supportive, and student-centered environment.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned

Participate in departmental, divisional, and university meetings and training activities.

Support special projects and initiatives related to student success, retention, and campus care networks.

Qualifications

• Required Education
• Bachelor's degree from an accredited institution.
• Required Experience
• Two (2) years of progressively responsible administrative, program coordination, student services, or related experience.

Preferred Qualifications

• Experience in higher education, student affairs, counseling, case management, or student support services.
• Experience coordinating outreach programs, educational programming, or campus events.
• Familiarity with student advocacy, behavioral intervention, wellness promotion, and community resource coordination.
• Bilingual proficiency (English/Spanish) preferred.
• Knowledge, Skills, and Abilities
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite and other office technologies.
• Ability to work collaboratively with diverse populations.
• Knowledge of administrative and office management practices.
• Ability to build positive relationships with students and stakeholders.
• Strong attention to detail and accuracy.
• Ability to exercise sound judgment and discretion.
• Ability to manage multiple priorities in a fast-paced environment.
• Commitment to student success, access, care, and advocacy.
• Other Requirements
• Other Requirements and Factors
• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• Standard office environment.
• Occasional evening or weekend work may be required to support programs, events, and outreach activities.
• Occasional travel on campus and within the local community may be required
• Why Join the Javelina Nation?
• Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:
• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals
• Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here .
• 4DX : TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here .
• Caring Campus:  TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here .