Technical Recruiting Coordinator

ABOUT AARU

Aaru operates at the frontier of predictive intelligence, using AI to simulate and predict human behavior at scale. By generating and deploying instances of artificial intelligence that mirror humans, called agents, Aaru simulates entire populations with unprecedented accuracy. Our partners use Aaru to refine strategic positioning, identify and understand high-value audiences, validate concepts and messaging before launch, optimize pricing decisions, and build a continuously richer understanding of their customers through simulation.

We provide organizations with invaluable foresight, empowering them to anticipate outcomes and proactively make the right decisions at the right time, every time.

We're a small, dedicated, mission-driven team and we intend to stay that way. We believe the best work happens when exceptionally talented people are given ownership, trust and the space to operate without bureaucratic friction. We work with urgency and intellectual honesty and expect new team members to match our velocity. We seek individuals who thrive at the frontier, who push beyond conventional limits, who bring curiosity and conviction in equal measure, and who want their work to have demonstrable impact in the world.

If you're energized by the idea of a small team doing things that feel impossible, let’s build together.

As a Technical Recruiting Coordinator at Aaru, you will work closely with recruiters to coordinate both virtual and in-person interviews, and ensure candidates have an exceptional interview experience. This role is ideal for someone who thrives on operational excellence, solving logistics problems, and brings both warmth and thorughtfullness to every interaction.

What you'll do

• Own the end-to-end candidate experience, making every interaction from first touch to final decision, feel seamless, human, and high-touch
• Coordinate and schedule interviews across complex calendars, time zones, and competing priorities, keeping things moving at speed
• Serve as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier
• Operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet
• Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows
• Manage logistics, administrative tasks, and ad-hoc recruiting support with accuracy and urgency
• Continuously look for ways to raise the bar on both the external candidate experience and the internal stakeholder experience

What you bring

• 2–4 years of experience as a Recruiting Coordinator, ideally in a fast-paced or high-growth environment
• Comfort operating in ambiguity. You take initiative, make decisions with incomplete information, and won’t wait to be told what to do
• Exceptional organizational skills and the ability to juggle multiple priorities simultaneously without losing the thread
• Strong verbal and written communication skills, with proactive, clear, and warm follow-through
• Proficiency with various ATSs (Ashby preferred)