Accounts Payable Specialist

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

The responsibility of the Accounts Payable Specialist is to control expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. The Accounts Payable Specialist will work to reconcile processed work by verifying entries and comparing system reports to balances, while keeping DB information confidential. This position will ensure bills are paid on time and correctly, while ensuring monthly-close deadlines are met and any vendor discrepancies are rectified quickly.

Key Result Areas

Ensure all bills are paid on time and accurately:

• Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entries
• Ensure required approvals and supporting documentation are posted according to the Delegation of Authority
• Schedule and submit payment journals for Checks, ACH, and e-payments
• Reconcile vendor payment journal transactions and settle vendor balances
• Protect the organization's value by keeping information confidential

Ensure monthly-close deadlines are met, and maintain accounting ledgers:

• Ensure the completion of monthly tasks prior to the accounts payable lock deadline
• Be a willing contributor; step in and help your team as time and workload demand
• Maintain accounting ledgers by verifying and posting account transactions
• Update job knowledge by participating in educational opportunities
• * This may include occasional overtime

Timely and accurately reconcile vendor discrepancies:

• Reconcile processed work by verifying entries and comparing system reports to balances
• Verify vendor accounts by reconciling monthly statements and payment schedules
• Maintain and clear vendor aging to ensure timely vendor payments
• Ensure vendor credits are applied or refunds are requested when applicable
• Update job knowledge by participating in educational opportunities
• Support leadership by conducting basic reporting and analysis where applicable
• Other duties as assigned

Skills

Detail-Oriented

Ethics

High-Integrity

Numeracy

Accuracy

Time Management

Prioritization

Communication

• Job Qualifications
• The ideal candidate will possess 1 year of Administrative experience or a combination of education and experience
• A Bachelor’s or Associate's degree in Accounting, a plus
• 2-3 years of hands-on accounting or accounts payable  experience is a plus
• Proficient computer skills, including Microsoft Office and Excel
• Experience with spreadsheets and automated accounting systems
• Strong attention to detail and understanding of logical statements and advanced mathematical calculations
• Excellent interpersonal, written, and oral communication skills
• Ability to work in a team environment with a positive attitude and willingness to learn

Location Requirement:

This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

• Physical Requirements
• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
• Must be able to collaborate in-person with occasional impromptu in-person meetings
• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
• Mobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches.  Must be able to occasionally move or lift office items up to 25 pounds
• Event Environment: This role includes on-site event execution, which may require extended periods of standing and walking, long or irregular hours, and travel during event windows

Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.

Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.