Sales Administrator/Coordinator

Our Houston office is seeking a highly organized, detail-oriented Sales Administrator/Coordinator to support our growing sales team. This rolehelps keep sales processes moving by tracking deficiencies, coordinating quotes, maintaining accurate records, and assistingwith customer-facing events. The position is ideal for someone interested in learning the sales process and may lead to a future PMA Sales opportunity for the right candidate.

The successful candidate will oversee multiple administrative duties, which include:

• Assign deficiencies to appropriate sales representatives.
• Follow up with sales reps on outstanding deficiencies that have not been quoted.
• Coordinate with sales representatives to ensure timely submission of quotes.
• Maintain accurate and up-to-date records of sales activities and customer interactions in ServiceTrade.
• Assist in preparing reports and analysis related to sales performance.
• Collaborate with other departments to address and resolve customer inquiries or concerns.
• Plan and organize marketing events, including conferences, trade shows, and seminars.
• Coordinate logistics for events, such as venue selection, booth setup, and promotional materials.
• Log and track business opportunities generated from events in the CRM system.
• Collaborate with the sales and management team to create compelling and on-brand promotional giveaways.
• Manage inventory and distribution of marketing materials and giveaways.
• Provide support for marketing events when needed.
• Learn and develop an understanding of PMA sales, customer relationship management, and the overall sales process

Requirements

• Proven experience in sales administration or coordination role is preferred but not mandatory.
• Interest in sales, customer relationships, and business development
• Willingness to assist with events and represent the company professionally.
• Attention to detail is a must.
• Ability to work independently and collaboratively in a team setting.
• Strong organizational and project management skills.
• Exceptional communication skills, both written and verbal, in a professional context.
• Excellent interpersonal and relationship-building skills
• Ability to manage multiple tasks and changing priorities
• Ability to quickly learn and adapt to multiple business software platforms
• Strong proficiency with Microsoft Office (Outlook, Excel, Word)
• Experience with Microsoft Great Plains and ServiceTrade software preferred
• Familiarity with CRM systems and event planning tools.