Education Program Specialist 3 - CTSI

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• Job Title: Education Program Specialist 3 - CTSI
• Department: Health Sciences | Clinical and Translational Science Institute
• Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty.

The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

• Program Coordination & Delivery
• Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including: Monthly Seminar Series
• Mentoring workshops (3/year)
• Career Dinners (3/year)
• Thematic or topical workshops
• Grant-writing workshops
• Grant writing office hours to support grant development through one-on-one advising
• Other related meetings and events as required
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).
• Grant Administration & Compliance
• Assist with administrative responsibilities for NIH and institutional training grants.
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• Ensure compliance with NIH and university reporting requirements.
• Evaluation & Reporting
• Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
• Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
• Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status
• Collaboration & Continuous Improvement
• Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• Contribute to program development by identifying opportunities for new initiatives and process improvements.
• Assist with promotional activities to raise awareness of CTSI education and training programs.
• Minimim Requirements
• Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Additional Information:

Location:

Prior Hall (0302)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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