Legal Coordinator

Join Team FSSI and Become an Employee-Owner!

Who We Are:

FSSI has been a trusted leader in document outsourcing and communication solutions for over 45 years. We provide tailored print and mail solutions for a wide range of Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for a Legal Coordinator to join our team in Santa Ana, CA. The Legal Coordinator provides legal, administrative, and organizational support to FSSI's Senior Contract Compliance Manager. This role assists with legal research, drafting and reviewing legal documents, contract management, compliance tracking, and other special legal projects, as necessary. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment.

This role requires a willingness to work in a collaborative team environment and maintain confidentiality with the information that is provided.

Schedule: Monday - Friday, 8:00 am - 5:00 pm. Hybrid schedule available, working from home 1-2 days a week, after an initial 90-day onsite training period.

Your Essential Duties:

• Review and monitor contract management system, tracking key compliance requirements, important dates (renewals, expirations, etc.) for accuracy
• Distribute key contract terms to appropriate internal departments to ensure compliance is being met
• Assist in preparing and distributing legal documents including NDAs, amendments, assignments, addendums, exhibits, schedules, and other legal correspondence
• Compare multiple legal documents using Microsoft products to identify discrepancies
• Assist with redlining legal documentation, as necessary or as requested
• Provide recommendations to Contract Compliance Manager based on legal research or legal knowledge
• Communicate professionally with employees, clients and vendors, as needed, in writing and verbally
• Coordinate signatures using Docusign and maintain executed agreement files
• Conduct legal research as directed
• Document and summarize any legal research as it is completed
• Assist with document collection for audits or legal matters
• Maintain templates used for contracts or other legal purposes, such as amendments, addendums
• Interact with Business Development team
• Manage special projects, as assigned
• Assist in preparing or drafting reports or other legal documentation
• Attend webinars or seminars on legal compliance topics related to the company’s industry
• Transcribe meeting notes after attending meetings with internal teams and with clients and vendors
• Maintain confidentiality of sensitive legal information
• Other duties as assigned

Requirements

What You Bring:

• Bachelor’s degree (Business, Legal Studies, or related field preferred) or an Associate’s degree in paralegal studies preferred
• Minimum of 1–3 years of experience in a legal, corporate, or other legal administrative role
• Notary certification preferred
• Strong attention to detail and accuracy
• Strong understanding of legal terminology
• Strong organizational and time-management skills
• Strong legal research, writing, and analytical skills
• Ability to identify key terms or terms that may appear to be unique within contracts
• Proficiency in Microsoft Office (Word, Excel, Outlook, Co-pilot)
• Ability to handle confidential information with discretion
• Ability to prioritize and manage multiple projects
• Willingness to work in a collaborative team environment and independently