Medical Program Assistant Supervisor

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Manager

Job Summary:

University Health Services (UHS) is seeking a Medical Program Assistant Supervisor (MPA Supervisor) to contribute to the day-to-day operation of Medical Services through the direct supervision of Medical Program Assistant staff and the coordination of administrative and program support functions.

Working closely with clinic leadership and departmental teams, the MPA Supervisor plays a key role in supporting a broad range of administrative and operational activities within Medical Services. Responsibilities include coordinating scheduling, logistics and resource allocation, supporting budget-related processes, identifying opportunities for workflow improvement, and implementing best practices.

The position also contributes to continuous improvement initiatives focused on enhancing efficiency, streamlining processes and supporting the delivery of high quality medical services to UW-Madison students.

This is a full-time, on-site position located at the University Health Services East Campus Mall location.

Key Job Responsibilities:

Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications

May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Department:

University Health Services, Medical Services

At UHS our mission is to promote, protect, and improve student health and wellbeing.  UHS employees are dedicated to providing high-quality medical, mental health, prevention and wellness services for UW-Madison students. These efforts contribute to students learning, leading and thriving in a healthy community. Learn more about us at uhs.wisc.edu

UHS Medical Services provides high quality medical services to UW-Madison students with specialties in primary care, gynecology, sexual health, travel medicine, allergy and immunization, and physical therapy. Our clinicians also provide a wide range of preventative care in support of the UHS overarching mission of promoting students' academic and personal success through an integrated model of medical, mental health, and prevention activities and services.

Required Qualifications:

• Minimum of 2 years of direct supervisory experience
• Experience in staff training and development
• Experience in healthcare, healthcare administration, clinic operations or a related healthcare setting
• Proficiency with Microsoft applications, including Word, Excel and Outlook
• Strong written and verbal communication skills
• Strong organizational skills with the ability to manage competing priorities, meet deadlines, and maintain a high level of accuracy

Preferred Qualifications:

• Minimum of 2 years of customer service experience in healthcare, clinical operations or related healthcare setting
• Experience implementing process improvements or identifying opportunities to improve workflows and operational efficiency
• Education: Bachelor's degree, preferred
• How to Apply: To apply for this position, please click  “Apply Now" . You will be required to log in or create an account to continue. You will then be prompted to upload your application materials.
• The application has only one attachment field. Upload the following required documents in that field, either as a single combined file or as multiple files in the same upload area. You must submit all required documents to be considered for this position.
• Cover Letter
• Resume
• Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates.

This position has been identified as a position of trust with access to vulnerable populations.  The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the Unites States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Karin Butikofer, karin.butikofer@wisc.edu , 608-890-2860

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website .

To request a disability or pregnancy-related accommodation  for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)  in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .